Productive Life Wiki for Notion: Optimize with Global Tags (Free Template)

Duplicate template: https://redgregory.notion.site/Global-Tags-Finished-Template-99f48d21d8e74be5b3f3bdf1435a7283
Follow along: https://redgregory.notion.site/Global-Tags-Follow-Along-0cdd4ea52b8b46d0a27298b7d92d6146
My Notion shop: https://gumroad.com/redgregory
My Notion blog: https://www.redgregory.com/
My Twitter: https://twitter.com/RedGregory1

Timestamps

0:00 - Intro
0:38 - Create a new database
6:38 - Organize pages into areas
11:22 - Create new area template
15:09 - Configure a default template
15:53 - Connect monthly tags
19:38 - Monthly template with habits
25:45 - Organize star ratings
31:40 - Create and manage inline links (notes)
36:22 - Collect cities into an atlas
45:32 - Outro


Tips mentioned ⤵

★ Part 1: Getting Started

• Open block menu: type “/“
• Give icons to new databases in order to identify them easier
• Remove comment section in Notion pages: page menu “…” + top-level discussions + “off”
• Multi-Select database property: see multiple dropdown options
• Select database property: see one dropdown option at a time
• Organize databases with database views
• Adding filters to database views will allow new pages to inherit those filters.
• Duplicate database views to duplicate layout, filters, sorts, etc. for quick editing.

★ Part 2: Areas

• Convert an existing database property into another type: select name of property + change type
• Relation properties connect one database to another
• Create a relation backlink via the relation configuration box: toggle on “Show on connected database”
• You can add more than one relation inside a database
• To duplicate cells in the same column: highlight cell + drag down via lower right hand corner of cell
• If you edit or replace a property inside the body of a single page, the changes will apply to all pages in the database.
• To hide properties in pages: select property name + “hide property” + “always hide”
• Add new database template either in the body of any empty page or next to the “New” button in any view of the database
• Create an embed to an existing database with the “linked database” feature.
• Go to “Properties” in the database menu to show and hide properties shown in a database view.
• In a template, to see all relations relevant to a new “area” page inside a linked database: create a filter + select relation + select the name of the template (first option in list). Now, upon selecting this template in the future, this filter will inherit the name of the new page instead of the template.
• You can view multiple databases in one linked database. In other words you can embed more than one database in separate views.
• Automatically apply a template to all pages in a particular view: select down arrow next to the “New” button + “select …” next to desired template + Set as default + “Only on “ “ view”

★ Part 3: Months

• Inside the body of a database page, two buttons at the top left corner allow for easy navigation: next page (ctr+shft+J) previous page (ctr+shft+K)
• In addition to selecting an existing page, create new pages inside a connected database via a relation.
• Via a relation, quickly navigate to a connected database to edit newly created links.
• Creating a new database inside the body of a page template will duplicate a brand new database in each page.
• Convert a database page into an inline database: select block menu + “Turn into inline”
• Show checkboxes inside gallery views for a minimal daily habits design.

★ Part 4: Ratings

• Add a number before a star ratings pages (3 ★★★) to easily search for ratings inside a cell.
• If a group of pages have the same icon, add that icon inside a template to save time.
• An alternative way to hide an inline database title: select the “…” next to the title + “Hide database title”

★ Part 5: Glossary

• You can also connect databases via inline links instead of relations.
• If you are adding icons to inline links, “light gray” icons will allow for the link text to be easier to read.
• If you have Notion AI, add an AI summary block inside a template to quickly generate summaries from new page titles. (Great for knowledge management)
• Create a new inline link: @ …
• Configure how to see backlinks in Notion pages: page menu “…” + backlinks + “popover,” “expanded,” or “off”

★ Part 6: Places

• You can create multiple relations to a single database, however, you may want to rename the backlinks for context.
• Relations can be grouped via the grouping feature found in the database menu.
• Inside group toggles, links are clickable
• If you have Notion AI, add an AI content block inside a template to quickly generate AI prompts for a new page.
• Database views are moveable: click + drag to change order

#notion #notiontutorial #notiontemplates

#notion #notion tutorial #notion life wiki #notion planner #notion dashboard #notion 2023 #notion wiki #notion how to #notion guide #notion workspace #notion links #notion tags #notion global tags #notion tags database #notion habits #notion habit tracker #notion monthly habits #notion CRM #notion notes #notion notebook #notion for students #notion knowledge management #notion life management #notion tasks #notion projects #notion task manager